"Valedictory - The Last Deal"Marist School Graduation Ball 2011 Final ReportOverviewTraditionally, the MSPTA organizes an annual activity or event for the parents, teachers and student of each year level. The Marist Graduation Ball 2011 is the designated activity for the Year 10 Level, a grand event to culminate ten years of the students’ Marist experience. The MSPTA Year 10 Parent Representatives helped the students organize the Marist Graduation Ball 2011: “Valedictory – The Last Deal.” The ball was held last March 25, 2011 (Friday), from 5:30pm to midnight at the Grand Ballroom of the Eastwood Richmonde Hotel , Eastwood City. AttendanceThis event was well attended, with about 153 Year 10 graduates, 63 partners, eight (8) Year 10 teachers, MSPTA President Betty Srimata, and the Marist President Bro. Paterno Corpuz. Five MSPTA Year 10 Parent Representatives were also present, to coordinate side activities such as registration, the distribution of souvenirs, awards and prizes. Twenty other guests were not able to attend the event. Financial SummaryThis event was largely financed by parent payments for the Grad Ball tickets totalling PHP 402,250.
Additional fund raising activities and donation raised an additional PHP 35,812.00, for a grand total of PHP 438,062.00:
Total Funds 438,062.00 Expenses for venue (food, drinks, sound system), photo/video coverage, souvenirs, raffle prizes and awards totalled PHP 410,029.90. An additional PHP18,058.15 was incurred for miscellaneous expenses such as ticket printing, decors, tokens, rentals and cotillion rehearsal expenses. Total expenses was PHP 428,088.05, or PHP 9,073.95 less than graduation ball funds.
Total Expenses 428,088.05 The excess amount of PHP 9,073.95 is currently in the Grad ball bank account and will be donated to the Marist School Alumni Association batch 2011. Total Funds 438,062.00 Total Expenses 428,088.05 Remaining Funds 9,973.95 Report: Cake Raffle (Part 1)The Marist Grad Ball Cake Raffle Part 1 was held December 17, 2010. It raised P3,130 for the Graduation Ball Funds. No costs were incurred since the raffle tickets as well as the cake prizes were all donated by the parents. The cake prizes were donated by the following:
The 10 lucky winners of the 1st Cake Raffle Draw held last Dec. 17, 2010 are:
Report: Cake Raffle (Part 2)The Marist Grad Ball Cake Raffle part 2 was held March 9, 2011 at the High School Covered Court. It raised PHP 4,277 for the Graduation Ball Funds. Raffle tickets as well as the cake prizes were all donated by the teachers and parents.
The eleven (11) lucky winners of the Red Ribbon and Goldilocks Rolls.
PHP 1,000.00 was used to provide snacks (pansit, pan de sal and cake) to the Homeroom with the Highest Cake Raffle Sales which is 10-VBF. Report: Bottled Water Booth - Marist FairThe Grad Ball Parent Committee, assisted by the Student Committee manned the Bottled Water Booth during the Marist Fair last Feb. 10 - 12, 2011. The venture contributed PHP 21,405 to the Graduation ball funds. The booth sold bottled water worth PHP 44,430 and spent PHP 23, 025 on bottled water and ice. Mr. and Mrs. Agudelo donated 5 boxes of Wilkins mineral water . Report: Event ExpensesThe largest item on the list of expenses is PHP 286,500.90 for the event venue consisting of rental for the Eastwood Richmonde Hotel Grand Ballroom, buffer dinner ( see menu) and bottomless iced-tea for 250 persons, and mobile sound system. The extensive photo-video coverage worth P49,500 was one of the highlights of the event:
Souvenir boutonnieres and corsages worth P22,130 were made from Mother-of-Pearl components, then distributed to the attendees as permanent souvenirs for the event, instead of boutonnieres and corsages made from fresh flowers. Other souvenir items were custom-ordered or purchased for the attendees, as additional permanent souvenirs for the event.
Prizes worth P15,989 were purchased for raffle prizes during the event:
Sashes and keychains worth P2,470 were given away to:
Tickets and maps were photo-printed, then inserted in envelopes. Total cost for ticket/map P3,789.50 Decors, tarpaulins, stage background and chocolate gold coins were acquired for PHP 4,744.50 The MSPTA Year 10 Parent Representatives donated/provided free snacks/merienda for the student committee during meetings. Organizers and CreditsThe MSPTA Year 10 Parent Committee has seven members
The Year-10 Graduation Ball committee has nine members
There were two teacher representatives
Two other teacher representatives conducted the Cotillion rehearsals.
Two members of the Marist administrative staff played very important support/coordinating roles during the grad ball.
Read about event news with pictures and videos and expenses for the event at The MSPTA Year 10 Parent Representatives Related stories: May 30, 2011 |
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